Agenda and draft minutes

The Committee noted the evacuation and housekeeping procedure.

There were no declarations of interest.

To approve the minutes of the last meeting held on 13 October 2025.

AGREED that the minutes of the meeting held on 13^th October 2025 be confirmed as a correct record and signed by the Chair.

Progress report for the agreed recommendations.

Consideration was given to assessments of progress on the implementation of the recommendations from the Committee’s previously completed review of Domestic Waste Collection, Kerbside Recycling, and Green Waste. This was the third update following the Committee’s agreement of the action plan in April 2024 and all recommendations were on track.

The Committee questioned whether Members could suggest community groups, events, and ward surgeries for the Resident Engagement Team to attend to raise awareness of the changes to waste collection. Officers confirmed that suggestions would be welcomed, and contact details would be circulated.

The waste transfer station was discussed, and it was confirmed that this would be based at the Yarm Road site. 

A further progress update would be presented in July 2026 to allow for the implementation of changes to waste collection. 

AGREED that the Progress Update be noted and the assessments of progress be confirmed.

To receive the draft scope and project plan and a background presentation from the link officers.

The Committee considered the draft scope and project plan for the Scrutiny Review of Governance of Capital Projects. The key aim of the review would be to examine the processes, including governance and decision-making structures, in delivering major capital projects and identify if these could be improved.

Members received a background presentation setting out the context of the review. The presentation included:

• A breakdown by directorate of the budget for the Capital Programme within the Medium Term Financial Plan (MTFP) to 2027, with Regeneration having the largest budget (59.52%).
• The number of programmes delivering place outcomes or theme-based benefits (17) and the number of projects delivering place or theme-based outputs and benefits (112). The numbers were constantly changing due to rolling start and finish dates.
• The percentage of programmes and project by directorate, showing that Community Environment and Culture had the biggest number of programmes, however transportation had the biggest number of projects.
• A breakdown of the funding sources for Capital Programme, which showed that the majority of funding was from grants and contributions (64.9%)

Members requested a definition of a programme and a project.  Officers noted that from a financial perspective these were considered in the Capital Programme if they were relating to the creation or upkeep of an asset e.g. building or road. Programmes were made up of smaller projects to better manage the governance, risk, and funding. Examples were given of the Small Improvements and Maintenance programme and the Levelling Up Fund, where several projects were being delivered under a programme.

Monitoring of Capital Programmes was discussed. Members were informed that as well as having a governance system in place to monitor the programme, officers were also required to set out how they were going to govern a project when applying for funding and report back to the relevant funder. Officers further explained that a large number of transport projects were funded by Tees Valley Combined Authority (TVCA) and therefore comply with their governance and regulations systems.

It was noted that the key lines of enquiry had been grouped into three sections and Members agreed that this would provide a framework for the evidence sessions. The Committee requested a breakdown of the types of programmes, projects, and funding received from grants and contributions at the next meeting. They also requested a number of case studies to be presented to aid understanding of what was involved in the range of project. 

AGREED that the presentation be noted and the scope and project plan be approved.

Consideration was given to the Work Programme.

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AGREED that the Work Programme be noted.